進階會計功能

Advanced Accounting Features

多貨幣 Multiple Currencies

The software supports multiple currencies. Accounts in the system can be assigned different currency codes. Transactions can be in the company’s base currency or a foreign currency. Foreign currency transactions will record the exchange rate of that currency against the base currency. Foreign currency accounts will display their ledgers in their foreign currencies, while base currency accounts will display their ledgers in the base currency (if some of its transactions are in foreign currencies, the converted amounts will be displayed based on the recorded exchange rates). Users can maintain an exchange rate table for each currency for each calendar month. Foreign currency transactions will automatically get the default exchange rate from this table. Users can also overwrite this default exchange rate.

先入先出 成本計算法 First in First Out (FIFO) Costs Calculation
The software uses First-In-First-Out in calculating cost of good sold. In accounting, we know that whenever there is a deletion or modification of old Purchase Order or Sales Order, the FIFO sequence should be realigned. As a result, at the end of each day, the server will realign (sort) the purchase and sales sequence of every item and recalculate the correct FIFO Cost of Good Sold for each time this item was sold.

封存帳目 Book Locking

Our system is an interactive accounting system. Unlike old systems, we do not need, nor have POSTING in our system. Whenever, there is a change in any transaction, all accounts will immediate reflect the changes. To get an updated ledge balance, you only need to press the “Recalculate”. Such feature enables us to alter historic figures easily and pull out the account figures as at any historic date for comparison or analysis.

However, to avoid unintentional alteration, we allow users to LOCK the account books up to a certain date. For example, if today is Oct 1 and the administrator decides to lock the books up to July 31, no users can then alter any transactions dated before Aug 1st or add any transaction dated before Aug 1st. That ensures every time you look at the account balances as at a date before Aug 1st, they will always be the same. As a general rule, we should only lock book up to a date where all backlog or late transactions are completed. A period of 1.5 months between the Lock date and today are generally be used.

項目會計/分析 Project Based View/Analysis

Each transaction/voucher will have a field to enter a Project Number. By transactions, we mean all vouchers, Purchase Order, Borrow Stock, Manufacture Order, Sales Invoice, Receipts for Account Receivables, Payments to Account Payables etc. In calculation of account balances, user can selectively only calculate the balance of one particular project by specifying the Project Number. That is, the system can easily calculate the balance of accounts such as Stock, Work In Progress, Account Receivables, Sales, Cost of Goods Sold in relation to a particular project. It can even print the Balance Sheet and Income Statement view of only one particular project. It helps ensure all materials for a project are used up by the end of each project, otherwise, the “Stock” and “Work in Progress” account balances of that project will not be zero. This feature is also important if you need to calculate the turnover or profit of each project individually (e.g. for calculation of commissions etc.).